Terms and Conditions of Engagement:

1. The position holder will be contracted via your organisation and NOT employed or paid by ONS (with the contract being between ONS and your organisation, and the appropriate periodic fee payable by ONS to your organisation);
2. CVs will be evaluated by the ONS, who may invite one or more of these candidates to interview. The ONS reserves the right to reject any or all candidates at any stage of the evaluation exercise and is under no obligation to accept any candidate proposed by your organisation.
3. ONS reserves the right to withdraw this vacancy at any point during the Procurement process.
4. For the avoidance of doubt, the ONS will:

a   only reimburse expenses to the successful service provider (never directly to the position holder);

b   only consider expenses incurred during the course of the position holder’s working day, strictly in line with ONS Travel & Subsistence policy; and

c   not pay travel or subsistence expenses incurred by the position holder whilst travelling to/from his/her home from/to his/her normal place of work.

In compliance with the Government’s commitment to greater transparency of expenditure by the public sector, the Commercial Services Division of the ONS is required to publish the details of all new ICT and Non-ICT contracts over £10,000 let since the 1st July 2010. ONS is also obliged to publish all new Tender Documentation issued after the 1st September 2010. Bidders should note this obligation when submitting bids for this Requirement.

The AUTHORITY may consult with the CONTRACTOR to inform its decision regarding any redactions but the AUTHORITY shall have the final decision in its absolute discretion.

Pricing:

1. You should submit your pricing structure, which must be an inclusive fee (except for VAT) covering ALL costs involved in appointing the individual concerned. Where the pricing structure consists of an introductory or search fee you must clarify what refund would be offered in the event that the contract is terminated for any reason. Regardless of the terms of any agreement (or of any changes in those terms) between your organisation and the position holder, the Contract fee charged to ONS will remain FIRM throughout the Contract. It would be expected that any subsequent extension(s) to the services would attract a volume discount on the existing rate. In any event, any such extension will not incur an increase in fees, unless agreed in writing by ONSs Procurement Unit - you must confirm your acceptance of this condition.

1. You must break the fee proposed into (a) salary only element; (b) agency commission (with the profit element); and (c) other elements.

Security Documents to be completed:

The ONS applies the Government (or “HMG”) Baseline Personnel Security Standard to any and all individuals assigned by a contractor to access ONS premises, property or information. In line with these procedures, you must confirm as part of your response to this Invitation to Tender that, in respect of any individual submitted by you who is successfully appointed under this tender exercise, you will comply, with the requirements detailed at ANNEX A Baseline Personnel Security Standard (BPSS) of this tender exercise.

PLEASE NOTE ONS RESERVES THE RIGHT TO REFUSE ACCESS TO ITS PREMISIES IF THE AGENCY FAILS TO COMPY WITH THE REQUIREMENTS IN ANNEX A

Any queries about ANNEX A should be directed to Contingent Labour Engagement Team. Please email contingent.labour.engagement.team@ons.gov.uk

Additional information:

ONS will inform you when we have fully assessed your candidate(s). If you do not hear from us (within a reasonable time-span), this is only because there are no further developments at present, therefore we would ask you not to chase us to request progress reports.